Real Estate Blog

July 16th, 2016 2:19 PM

Summer is right around the corner, and most of you probably have your summer vacations planned or are in the planning stage. What will happen to your business while you are gone? Does your business go on vacation when you do? If so, you are losing valuable leads and momentum. Your business should be able to run without you. What if you or a family member is sick, do you still work? With today’s technology and the numerous types of assistance available you should not have to be a ‘hands on’ operator. Your business should keep running in your absence.

The key is to find a system that will maintain consistency. If your business is dependent on when you are working it will never grow. Using assistants, whether virtual or in person is necessary to grow your business and maintain a personal life. Vacations and time off from work are necessary to clear your mind and recharge your body. However, your time off will not be relaxing if you have to play ‘catch-up’ when you return or work twice as hard to find clients because your business stopped.

Here are some processes that can be implemented to run your business smoothly.

  • Hire an Assistant or Transaction Coordinator. They can help with daily routines, answer calls, manage paperwork, set appointments, show listings, etc. Not only will this help in your daily process, but it will also allow you to take time off seamlessly.


o   It is an investment in your business.

o   If you don’t have enough work to keep them busy, share your assistant with another agent in your office until you have enough work to support them.

o   Hire a Virtual Assistant to work on an as needed basis.

  • Use technology to automate systems. What can be automated to make the business run smoother?

o   Keep files in a secured cloud environment so you and your assistants both have access.

o   Use a shared schedule for business appointments.

  • Set boundaries – Don’t take a client’s call at 10 PM. Let it go to voicemail and return the call promptly in the morning. You will set the boundaries between your personal time and work. If you allow your client’s to dictate your time, you will never have any of your own.

  • Clients – Make your client’s aware of your time off in advance and give them your assistant's contact information.

By implementing processes, your business will run without you. This will allow you to take time off but will also give you time to work ON your business instead of IN it. This is necessary to grow the business and be successful. If you are still working independently and doing all the work yourself, look at the agents who are the top producers in your company or market area. How do they become a top producer? They have a team that helps them get there.


Posted in:Real Estate and tagged: business
Posted by Betsy Hughes, SRA, AI-RRA on July 16th, 2016 2:19 PMLeave a Comment

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